How to Make an Online Board Meeting As Effective As a Face to Face One

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Online board meetings are a great method of accommodating the hectic agendas of board members from non-profit organizations. They allow attendees to avoid traffic stress, juggle deadlines for meetings and reduce travel expenses. With just a few rules, an online board meeting can be as effective a face to face one.

It’s important to use tools that make the event more interactive and exciting. For instance using video to interact with attendees can increase participation because it allows participants to read each other’s body language and make use of non-verbal communication. Instant messengers can also be utilized to keep the conversation flowing. Finally, requiring participants to declare their attendance will ensure that they are acknowledged and heard throughout the meeting.

The agenda should be carefully planned to make it clear what issues will be discussed and the way in which they will be addressed. According to the Nonprofit Learning Labs it is recommended that agendas contain 20% fewer items to allow for more time for discussion and interaction.

Virtual formats also provide new opportunities for those who otherwise would be unable to participate due to time or cost limitations. This enables the board to be able to incorporate new perspectives and ideas that could lead to more informed decisions. The meeting also has the potential to reach a wider audience through eliminating physical barriers. Board dashboards can help prep attendees for the meeting and provide additional data to facilitate discussions.